Records Management

The City Clerk is the custodian of the City’s records and is responsible for administering the City’s records management system utilizing approved procedures for destruction and/or microfilming of inactive records. The City Clerk is responsible for the care and custody of all official records and documents of the City, and researches and disseminates information for the public. These records include, but are not limited to, City Council minutes, ordinances, resolutions, deeds, contracts and agreements. 

Online Records Library

The City has an Online Records Library that provides access to City public records, such as contracts, ordinances, minutes, resolutions, etc. These records do not require submission of a public records request. 

To view available City public records, please click on the "Online Records Library" button shown below:

Website Button to View Online Records Library Opens in new window

Please note, California law designates the vast majority of the City’s records as available for public disclosure. These laws also provide certain categories of records that are exempt from public disclosure, such as personnel records, records related to current litigation, or current real estate negotiations.

Public Records Request 

To request public records not readily available, please submit a Public Records Request by downloading and completing the Public Record Request Form (PDF). Once a request has been submitted, the City Clerk’s Office will review and respond within ten (10) days, per the Public Records Act. If the request is for a high volume of records, the City may take up to fourteen (14) additional days to consider the request. 

You may submit a request via:

  • Email City Clerk's Office at 
  • In person at City Hall
  • U.S. Mail - Attention to 'City Clerk's Office'
  • Fax Transmission - (949) 362-4340

If you have any questions, please contact the City Clerk's Office at (949) 362-4301 or via email.